Administrative Assistant - Illinois U.S (Visa sponsored)

CapitalPoint Financial is a leading global financial firm committed to diversity and cultural understanding, provides exceptional financial services to clients worldwide. We foster a multicultural work environment where diverse perspectives are valued.

Are you a highly organized, resourceful, and adaptable individual with a passion for providing outstanding support to global clients? Do you thrive in a fast-paced environment and possess excellent communication skills, particularly when interacting with individuals from diverse cultural backgrounds? If so, we invite you to join our Financial Services team as an Administrative Support Assistant.

In this role, you will:

* Provide comprehensive administrative support to our global clientele.

* Serve as a primary point of contact, expertly handling client inquiries and requests with cultural sensitivity.

* Prepare and meticulously organize critical account documentation, reports, and presentations.

* Proactively resolve client issues and transaction-related concerns in a timely and professional manner.

* Maintain accurate and efficient record-keeping and filing systems.

* Undertake general administrative tasks including:

* Managing calendars and scheduling appointments.

* Planning meetings, taking detailed minutes, and following up on action items.

* Maintaining and updating office policies and procedures.

* Ordering office supplies and researching cost-effective options.

* Managing contact lists.

* Coordinating travel arrangements.

* Processing and reconciling expense reports.

* Acting as a key liaison for internal and external stakeholders.

* Collaborating with executive and senior administrative assistants to support senior management requests.

* Be open to limited travel as required.

What you'll bring:

* Proven experience in a high-volume administrative setting.

* Exceptional organizational and time management abilities.

* Outstanding written and verbal communication skills in English, Malay, Mandarin, Cantonese, and Spanish.

* Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

* Ability to work effectively both independently and collaboratively within a team.

* Strong attention to detail and a commitment to accuracy.

* Flexibility and adaptability to evolving priorities and deadlines.

What we offer:

* Competitive salary

* Comprehensive benefits package

* Relocation assistance (Visa sponsorship)

* Opportunities for professional growth and development

* Please note: This is a non-remote position.

If you are a highly motivated and results-oriented professional eager to contribute to a diverse and global financial firm, we encourage you to apply.

CapitalPoint financial is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all employees.